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Posted by / 07-Sep-2017 18:53

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In the case in which another person or group is waiting to use a study room, you are guaranteed one to two hours (depending on the Branch).Meeting Room Policy White Oak Library District Meeting Rooms are available to all community groups and organizations whose objectives are cultural, educational or civic in character.The library reserves the right to revoke permission to use a room if it is needed for library purposes.Every attempt will be made to find an acceptable alternate time. Food and beverages may not be brought in for meetings in these spaces.

Applicants may not store items to be used for events or meetings at the Library without prior permission from the location manager.All applicants should be aware that the Chicago Human Rights Ordinance prohibits discrimination based on race, color, national origin, ancestry, religion, disability, age (over 40), sex, sexual orientation, gender identity, parental status, marital status, military discharge status and source of income.Failure to comply with Library policy or meeting room use guidelines may result in the denial of subsequent requests for meeting room use.Permission to use the library meeting rooms does not imply library endorsement of the views, aims, policies or activities of any group or organization.The meeting room will not be used for: The MPL does not discriminate in making its premises available on the basis of race, color, national origin, religion, sex, sexual preference, age, or physical limitation.

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After reading the below policy, you can download and fill out an application here. Priorities Priority will be given as follows: (1) District sponsored programs, (2) Friends of the White Oak Library District, (3) White Oak Library District Foundation, (4) District related programs, (5) White Oak Library District-based groups and organizations, (6) all others. This means that any member of the public that sees a meeting taking place may enter and participate. Groups may not charge admission, require fees or request donations for attendance or participation. Meeting room applications must contain necessary credit card information in the event that billing occurs for cleanup or restoration of the meeting space. The applicant is solely responsible for the behavior, well-being and safety of any and all of their meeting participants. Adequate adult supervision of minors is required at all times. Groups and organizations cannot make or accept phone calls in library meeting rooms with District-owned equipment. For the safety of all in attendance, the applicant is required to read a statement at the opening of each meeting that identifies the available emergency exit routes and cautions against using the elevator during emergency situations. Bookings for the period of September 1 through December 31 will be accepted beginning, andno sooner than, August 1. The Library requires a minimum of two weeks to process an application. Applications are approved on a first-come, first-served basis within 14 business days of receipt of the completed application. The applicant must be a member, officer or agent of the sponsoring organization. Non-residents and organizations not based in White Oak Library District cannot list the address of another party in order to benefit from White Oak Library District residential status. The District reserves the right to change meeting locations according to its own convenience without prior notice. The District also reserves the right to determine if a particular request for meeting room use constitutes a monopolization that unfairly restricts use by other organizations.

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